zatca solution

Solutions / Zatca Solution

Infinite B2B » e-Invoicing in KSA

E-invoicing compliance with all regulations set by ZATCA in Saudi Arabia

e-invoicing in Saudi Arabia

Contact us

Get ready in advance for the mandate by ensuring compliance with all e-invoicing criteria. Submit an inquiry for e-invoicing for your business, and we'll respond within 24 hours.

Prepare ahead for the e-invoicing mandate by making sure your business meets all the required criteria. If you have any questions about e-invoicing, reach out to us, and we’ll get back to you within a day.

TAKE A LOOK CLOSER

What is e-invoice?

An e-invoice is a digital invoice that companies use to send, receive, and manage invoices electronically. By using e-invoicing, businesses can automate manual processes and improve efficiency. This reduces errors and makes it easier for businesses to follow e-invoicing rules set by governments or other organizations.

We’re officially certified by ZATCA

E-INVOICING MANDATE IN KSA

Mandatory e-invoicing in Saudi Arabia – what does it mean exactly

Starting December 4, 2021, the Zakat, Tax, and Customs Authority (ZATCA) requires all businesses in Saudi Arabia to use electronic invoicing (e-invoicing). Paper or PDF invoices will no longer be allowed. The e-invoicing system will have two main phases. Businesses need to prepare for different situations, such as the possible need to get approval for each invoice or transaction.

  • The system must be available and accessible over the internet. 
  • It should allow external systems to connect and access information through Application Programming Interfaces (APIs).
  • It must incorporate mechanisms to guarantee the accuracy and authenticity of data.
  • It must comply with established cybersecurity regulations and standards within the country.
  • When electronic invoicing becomes legally required, invoices in PDF format (scanned or in other unstructured formats) will no longer be permitted.

Fundamental criteria for digital invoicing systems:

Crucial Information Regarding Updates in Electronic Invoicing (eInvoicing)

What you need to know?

FATOORAH, the electronic invoicing system, is required for taxpayers living in Saudi Arabia. It also applies to customers or third parties issuing tax invoices on behalf of Saudi Arabian taxpayers, as outlined in the VAT Implementing Regulation.

  • Electronic invoices, debit notes, and credit notes require digital storage and management in specific data formats. These data formats must be structured, meaning no physical copies, unstructured files, PDF images, or scanned documents are acceptable. Additionally, these electronic documents must be available to external systems through automated programming interfaces (APIs) for seamless integration and access.
  • The plan will be executed in two stages: the creation stage starting December 4, 2021, and the incorporation stage commencing in January 2023.
  • E-invoices must prioritize the use of Arabic. However, other languages are permitted to be used in addition to Arabic.
  • GAZT plans to introduce e-invoices in two phases.
  • At the beginning, businesses will need to create and store their tax-related documents (invoices and notes) in a specific electronic format using an electronic system. This means businesses won’t need to interact directly with the tax authorities at this stage.
 

FOR WHO IS DEDICATED EINVOICING IN KSA

Which entities in Saudi Arabia are required to implement electronic invoicing?

The new regulation applies to: * Businesses (B2B) that transact in Saudi Arabia * Saudi residents who are liable to pay VAT * Third parties who create invoices for VAT-registered taxpayers This regulation does not apply to non-resident companies.

ELECTRONIC INVOICE - FUTURE OF BUSINESS IN SAUDI ARABIA

Paper invoice vs e-invoice

An e-invoice involves the digital creation, transmission, receipt, and handling of invoices. It provides an end-to-end solution that allows automatic invoice exchange between company Enterprise Resource Planning (ERP) systems, eliminating manual processes.

Paper invoice vs e-invoice

-Manual handling – material costs – delivery costs -print – create invoice – archive – manual handling – validation – verification – authorisation – matching – errors – slow delivery – time consuing – involve workers

Electronic invoice

BEST CHOICE

+Traceable delivery + error free + fastest process + operational savings + increased financial control

WANT TO KNOW MORE ABOUT ZATCA E-INVOICING?

DOWNLOAD OUR NEWEST EBOOK.

Within, you will discover fascinating insights, professional viewpoints, a timeline, and numerous helpful tips.

HOW TO ADAPT EINVOICING

Fulfill ZATCA regulations with Infinite e-invoicing go to solution

Our software meets Saudi Arabian regulations for e-invoices, including requirements for format, data, e-signatures, reporting, and approvals. Infinite e-Invoicing is a top-notch and accessible platform that makes all accounts payable/accounts receivable invoicing processes automatic, regardless of the size or technological abilities of your company.

Our solution has been meticulously designed to address the complexities of the digital era. It adheres meticulously to the most recent regulations governing data interchange and conforms to cutting-edge data transfer standards.

This software solution features cutting-edge capabilities like self-billing, electronic archiving, digital signatures, data validation, format conversions, and multi-channel distribution. These tools enhance data management efficiency and tailor the solution to your unique needs.

WHY CHOOSE US

Infinite e-invoicing benefits

Fast and protected data sharing
Streamlined payment handling
Reduced costs
Reduced human mistake
Fewer incomplete or inaccurate documents
Lower ongoing costs
Payments made on time
Supports sustainability goals
Improved cash flow management
Faster processing
Dedicated customer support
Effortless implementation

WHAT YOU GET

Here are some extra capabilities of our e-invoicing system

eArchive

Digital signature

Validation

Email distribution

WHAT THE NEW ZATCA PROCESS LOOKS LIKE

ZATCA e-invoicing process

Have question?

ASK A QUESTION

Please fill the form

Fill out the form below to download the Free E-Book

Contact Information

We provide a full spectrum of IT services from software design, development, implementation and testing, to support and maintenance.

Concord Tower - 10th Floor - Dubai Media City - Dubai - United Arab Emirates

(UAE) Tel: +97143842700

Building 14, Street 257, Maadi, 8th floor

(Egypt)Tel: +2 010 2599 9225
+2 022 516 6595

Email: info@singleclic.com

Close Bitnami banner
Bitnami